Payroll Manager

To lead a team to ensure efficient and timely delivery of payroll functions in accordance with current legislation and conditions of service.

Job Purpose:

• To lead a team to ensure efficient and timely delivery of payroll functions in accordance with current legislation and conditions of service.

• To provide strategic overview of the payroll service and look for continuous improvement and efficiency.

Main Responsibilities:

• To provide leadership and line management to the payroll function within the Council

• To manage the payroll service to ensure employees are paid accurately, on time and in accordance with current legislation and conditions of service.

• To provide the payroll lead on implementation of any new systems or procedures.

• To work closely with HR recruit teams to onboard and correctly set up pay for new employees.

• To work as the subject matter expert on complex areas of pay – e.g. multiple employment, leave, maternity and sickness payments, pension and AVC arrangements and payments to leavers.

• To manage appropriate payroll systems with other HR, pension and finance colleagues.

• To actively seeking ways to improve the service – developing a modern payroll service and looking at process improvements and possibilities for automation.

• To lead on pension auto-enrolment processes.

• To take the lead for payroll audit processes.

• To produce payroll reports for internal HR monthly and quarterly reporting

• To be an active member of HR leadership team

• To be a key member of HR project teams where there is an interface with pay.

Job Specific Requirements

• To compile timetables to ensure deadlines are met for the submission of payroll data to meet the scheduled running of the payroll and BACS files

• To resolve problems within current systems to ensure accurate payments

• To undertake payroll checks for changeover of financial years and agreed pay awards

• To assist the team with day-to-day payroll activities to ensure payroll deadlines are met

• To adhere to the HR Service Level Agreement (SLA) and quality procedures

• To provide leadership and guidance to Senior Payroll Officer and Senior Payroll assistant

• To resolve escalated complex issues and complaints

• To work with internal and external auditors to ensure Statutory obligations are adhered to

• To support DWP & Crown Prosecution Service to provide advice and sensitive information and to appear as a witness in court in cases of alleged fraud involving Council employees

• To compile payroll data for specific enquiries (FOI) and data request regarding Council employees.

• To comply with legal duties on behalf of the Council

• To actively participate in new and ongoing payroll related projects

Experience / Knowledge

· Experience of managing or supervising a payroll team

· Experience of interpreting Terms and Conditions of Employment

· Extensive knowledge of interpreting legislation governing the application of PAYE, NI and associated statutory deductions

RQ1510305